LORD OF GRACE
COUNCIL MEETING MINUTES
July 17, 2007
Members Present: Vicki Shearer, Pandora Larsen, Dan Scott, Mike Stein,
Rose Motzko, John Berdahl, Chris Pendleton, Ken George, Ron Paul, and Carol Buuck
Not Present: Pastor Christopher Hermansen,
Guests: Pastor Ken Ahlstrand
I. Call Meeting to Order:
Vicki Shearer, President, called the meeting to order at 7:00 pm.
Welcome to Pastor Ken Ahlstrand
II. Opening Prayer:
Interim Pastor Schlecht led the Council in prayer.
III. Modifications to and approval of Minute
A. Dan Scott moved to accept the minutes as written. John Berdahl seconded the motion.
The motion passed unanimously.
B. Action items
1. The re-keying process cannot be completed until the front doors are replaced. Hopefully, this will be completed in the next six weeks. (3/20/07) Do not have to replace the doors; can replace the hardware. Hopefully this will be done in the next three weeks. Keys will be reissued. Each key will have an individual code. (4-17-07) One bid for re-keying has been received. Others will be submitted soon. (6-19-07) A new security system will be installed tomorrow, 7-18-07. The system will provide a two month history of who entered the building and when. The new system will require re-keying which will be a long process. Currently we are looking for a good locksmith. Continue
2. We currently do not have a contract with the voting commission. Without a contract, there is no insurance waiver. The voting commission has not paid Lord of Grace for two years. This discussed was tabled. Ron will research the situation and will send information to the council through email. We have received payment for the last two elections. A letter has been written to the election board but we have not received a reply. 6-19-07 There has been no reply from the election committee. 7-17-07 Continue
3. Letter from Lutheran Social Ministry of the Southwest LSMS is asking for an extension of commitment from Lord of Grace for volunteer hours and money. Ken will talk to Corliss related to clarify this information. 6-19-07 Continue
7-17-07 Completed
IV. Pastors’ Reports
Pastor Chris Hermansen
See attached report
Intern Andrew Schlecht
See Attached report
V. Ministry Team Reports
A. Youth: Chris Pendleton
No report submitted
Things are fairly quiet due to vacations. Waiting for responses from yes sheets
B. Property/Building: Mike Stein
See attached report
C. Outreach: Ken George
See attached report
D. Worship/Stephen Ministry: Dan Scott
No report submitted. The team will meet again in October
E. Education/Preschool: Pandora Larsen
See attached report
F. Fellowship: Rose Motzko
See attached report
G. Treasurers Report: John Berdahl
See attached report
H. Pre-school report
No report submitted
I. Vice-President Report: Ron Paul
No report submitted.
The constitution is being revised. This will be a two year process.
Stewardship: Have begun researching stewardship programs.
VI. Old Business
A. The Council Retreat will be held on August 25, 2007 at 9:00-1:00. Location to be decided
Carol will send out minutes from last retreat to refresh memories
B. There will no longer be automatic renewals on contracts
VII. New Business
A. Proposal from Cappie (Christian singles)
Pandora moved to accept the proposal for the singles group. Rose seconded the motion. The motion passed
B. The Staff Support team is up and running again
Vicki is looking for a lock box for comments from members regarding staff. Comment forms are available in the office. The process for making comments will be communicated to members through the newsletter. The team will begin evaluations on each staff person
John Berdahl suggested rewording the form to solicit positive as well as negative comments. Pastor Ken stated that the evaluation should be a two way process in which staff may have input on their goals.
C. Profile Committee:
Rose moved to accept the following members to serve on the profile committee, Darlene Paul, Rebecka Wendling, Ken Nichols, Tom McKenna (chair), Cindy Stein, and Erin Besold. Pandora seconded the motion. The motion passed unanimously. Vicki will announce the profile team at both services on July 22, 2007.
Vicki, Ron and John have developed a form for members to fill out and give to committee members. This will allow a variety of members to provide input on the various aspects of Lord of Grace. Pastor Ken also suggested having forums on specific areas i.e. education, worship etc. between services. We will have a three to four week period for collecting input. The timeline is necessary to have the profile completed and call committee ready by October 2007.
Ken moved to accept the survey form. Rose seconded the motion. The motion passed unanimously.
For the Call Committee, Pastor Ken suggested having interested members fill out a form stating why they would like to serve on the Call Committee. Those members completing the forms would then be interviewed. This will help provide a good cross-section of the congregation.
D. Vicki discussed the proposal to purchase a new copier.
Vicki asked each council member to review the proposal and then submit questions and concerns.
E. Pastor Ken Ahlstrand
This will be the sixth congregation that Pastor Ahlstrand has worked with as an interim pastor. Pastor Ahlstrand discussed the tools and procedures of the interim process.
Pastor Ahlstrand will spend the first few months getting to know people and getting to know Lord of Grace. His planned office hours will be 9-12:00 M-Th. The afternoons will be reserved for making calls. Pastor Ahlstrand will be doing all the duties of a senior pastor as well as guiding us through the interim process.
Vicki reviewed the pay schedule for Pastor Ken.
The council voted unanimously to accept Pastor Ahlstrand as the interim pastor.
VIII Closing Prayer/Adjournment
The council closed with prayer.